Contracts Administrator

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Job Posting

Contracts Administrator

February 05, 2017

Job Category: Finance, Grants & Contracts

Arlington, VA

Organization Summary

Nathan Associates has been expanding choices in developing countries for more than 60 years, sharing our knowledge of the possible and illuminating the path from the possible to the feasible to the actual. We deliver hands-on assistance in production improvement, chart strategies for firm and industry growth, hone competence in trade practices, and provide prudent counsel on government policy. Our experts help micro, small, and medium-sized businesses adapt to new trade flows; assist governments in devising effective policies—fiscal, trade, and labor; and map out the demanding process of regional economic integration. 

In providing services in enterprise and industry development, economic policy and governance, and trade and investment and trade capacity building we aim to align best interests with sound choices.

For a close view of the company’s international and domestic projects please visit our related project listings and our international project websites   


The Contracts and Pricing Office supports the firm’s International Services Line of Business through five primary functions: (1) authorizes the firm’s employees to perform services; (2) interprets government and client rules, regulations, and requirements; (3) acts as the authorized point of contact with the firm’s clients on all contractual matters, specifically those issues that affect the firm’s ability to maintain successful financial and technical performance; (4) oversees project-specific procurement activities for goods and services through individuals or other companies; (5) prepares the firm’s financial/business proposals.


The Contracts Administrator will support the Contracts and Pricing Office in providing a full range of contract administration services in support of the firm’s International Services Line of Business.



Contract Administration


  • Provide full-cycle contractual management of a portfolio of the firm’s contracts;
  • Guide project staff and advise senior management on contractual issues based on knowledge of contractual documentation, federal regulations (FAR, AIDAR, CFR and OMB Circulars), and Nathan policy;
  • Review, improve, or develop policies and procedures to facilitate adherence to Federal regulations and contract terms;
  • Prepare Nathan’s contractual correspondence with the firm’s clients/contracting officers, including salary and consultant rate approvals, budget revisions, project specific procurement, subcontracts, and waivers;
  • Review and negotiate contracts, subcontracts, and modifications thereto;
  • Review budgetary pipelines based on input from project staff and project accounting group;
  • Work with project staff to monitor prime contract performance;
  • Review proposals for no-cost extensions and add-ons;
  • Contribute to special reports developed for senior management;
  • Prepare and conduct project “kick-off” meetings, including delivering detailed briefings to the project and accounting teams that will assume administration of the contract or subcontract following the award.
  • Lead contract close-out efforts.
  • Develop and conduct internal training on contractual and financial administration of projects undertaken by the firm.


Subcontract Administration


  • Prepare and issue subcontracting agreements and modifications thereto;
  • Work with project staff to monitor subcontract performance;
  • Conduct regular financial and contractual reviews of subcontractors’ files; prepare subcontract modifications as required.
  • Contribute to meeting the firm’s contract-specific small business subcontracting targets.
  • Contribute to preparation of SF294 (Subcontracting Report for Individual Contracts) and SF295 (Summary Subcontract Report).


Business Proposal Development



  • Bachelor’s degree in one of the following or related fields: business and business administration, international business and law, or finance
  • Advanced degree or contract management certificate preferred or presently enrolled in contract administration program/courses;
  • 4-6 years of relevant experience in contract management and business proposal preparation required, experience in USAID contracting preferred.
  • Full range of contract administration experience including award negotiations, subcontractor management, procurement, performance auditing, and dispute resolution;
  • Knowledge of Federal Government Contract vehicles such as IQCs, CPFF, Time & Material, and GSA contracting vehicles;
  • Knowledge and understanding of FAR, AIDAR, Federal Travel Regulations, multi-lateral banks such as the World Bank and Asian Development Bank procurement regulations;
  • Proficient in Advanced Excel, MS Word, and other computer systems;
  • Excellent oral and written communication skills;
  • Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities, paying attention to detail under tight deadlines and heavy workloads;
  • LDC work experience is helpful, but not required.
  • Permanent U.S. work authorization required.