Financial Management for Effective & Sustainable Programmes
This ten-day course aims to build the capacity of NGO managers to manage resources in a cost-effective and accountable way, to achieve objectives and create an environment for good performance to take place. In particular, the course will build the confidence and financial skills of NGO managers:
- To implement robust and practical finance systems that promote integrity, transparency, and accountability
- To make effective use of programme resources
- To plan for and manage resources and stakeholder relationships to build financial sustainability
WHO SHOULD ATTEND
This course is especially suitable for:
- Non-finance managers of small to medium-sized NGOs who want to improve their knowledge of financial management and are committed to integrating financial management into programme management.
- Finance staff of small to medium-sized NGOs interested in applying their skills and knowledge to implement appropriate finance systems and broaden their knowledge on strategic financial management issues.
- Programme managers in international NGOs who advise and support local NGO partners.
Previous financial management experience or financial training is not a requirement for this course. A good standard of education and the ability to work comfortably in English is essential. We recommend that you read this course outline carefully to make sure the content is relevant and meets your learning requirements. If you have any questions please do contact us.
WHAT YOU WILL LEARN
This ten-day course has three main themes:
- Key skills for good financial management practice
The course starts with an overview of frameworks for good financial management and accountability. It takes a practical look at the ‘Building Blocks’ of financial management – financial planning, keeping accounts, internal controls and financial reporting & monitoring. This part of the course includes an optional session on field accounting for those with limited experience in this area or a look at some typical accounting challenges for those with more advanced experience.
- Managing for financial sustainability
This section looks at the more strategic aspects of financial management including risk assessment and scenario planning; building financing strategies and managing reserves.
- Grant management
Throughout the course, we address the challenges of grant management and how to keep our donors happy.
Welcome and Overview
- Introductions, expectations and programme overview
- Key definitions and concepts
NGO effectiveness and accountability
- What makes NGO work effective?
- The Two Golden Rules and downward accountability
Achieving good practice in financial management
- Financial governance vs. financial management
- Getting the basics right – key principles and building blocks of financial
- Using the Mango Health Check
Getting organised for successful outcomes
- Accounting codes framework
Key skills: Financial Planning Essentials
- The financial planning process
- Budgets and budgeting
- What makes a good budget?
Key skills: Practical budgeting
- Case Study: budgeting for a new project
- Activity-based budgeting, phased budgets and consolidating budgets
- Cashflow forecasting
Key skills: Accounting Essentials
- The accounting process – making links
- Developing the chart of accounts
- The procurement process
- The challenge of core costs
- Accounting systems development
- Case study: scaling up operations
- Delegated authority and the procurement process
- Accounting for core costs
Key skills: Planning for grant management
- Grant management process – failing to plan is planning to fail...
- Mapping the Chart of Accounts
- Budgeting for donors: completing donor formats
- Using a grant schedule
Key skills: Contract management
- Contract assessment and negotiation
- Identifying compliance challenges
Key skills: Internal Control Essentials
- How to safeguard your assets – the role of internal control policies and procedures
- The impact of fraud Anti-bribery
- How NGOs can lead by example in preventing bribery.
Summary and Close
- Summary of key messages
- Week 1 evaluation
Key skills: Financial Reporting
- Financial information – who needs what, when and why?
- Reading the audited financial statements
- Ratio analysis
- Using budget monitoring reports in programme management
- Variance analysis
- Alternative reporting formats
- Reporting to beneficiaries
Key skills: Grant Management
- Donor reporting and forecasting
- Common challenges during grant implementation
- Managing multiple donors
- Grant closure phase
- The role of audit
Strategic Financial Management: Assessment (Where are we now?)
- What is financial sustainability and how do we achieve it?
- Financial SWOT analysis
- Stakeholder analysis
- Assessing financial statements
- Assessing the financing mix
- Financial risk assessment
Strategic Financial Management: Decisions and Targets (Where are we going and how do we get there?)
- The funding environment – who gives and why?
- Deciding on the appropriate ‘funding mix’
- Building reserves in a not-for-profit organisation
- Financing Central Support costs
- Ethical policies
- Key messages and learning from the workshop
- Integrating financial management into programme management – strategies for success
- Personal action planning - participants’ presentations
- Final evaluations