InsideNGO's Operational Excellence Week
Financial Management for US Government Funding
February 23-24, 2012
Nairobi, Kenya
Overview
Whether you are receiving a grant, cooperative agreement, or a contract, whether you are a prime, a sub or new to donor funding - developing, implementing and maintaining an adequate financial management system is key to becoming and remaining eligible for federal monies, effectively managing program and donor relations, and reducing the anxiety and risk around audits. This workshop will help you in this quest.
The course is targeted at finance and compliance staff and also program staff who manage budgets and reconcile activity costs with program budgets. These two days of training are designed to provide you with proactive guidance that will enable you and your team to establish effective and compliant financial management systems.
The methodology of the course is a balance of presentation and small group exercises, during which you’ll gain practical knowledge and valuable experience. Following are some of the learner outcomes for the course:
- Know the accounting system basics required to be eligible for USG funding
- Learn techniques for managing transactions to a program budget
- Understand the importance of teaming between finance, compliance and program staff
- Explore tips and techniques for maintaining accurate and compliant timesheets
- Appreciate the importance of accurate financial statements and learn how to compile them
- Understand what donor auditors are looking for and how to manage the process
- Recognize that effective budget management is key to programmatic success
- Learn methods for recovering indirect costs
The trainers for this workshop bring many years of experience to this learning, both having served as CFO in multiple organizations, and one as a USAID auditor and also as an outside auditor and consultant to organizations receiving US Government funding. Attend this workshop to share in their wealth of knowledge, experience, and practical advice.
This training course has been created at the request of InsideNGO’s members and previous workshop attendees. This is a beginner level course; no prerequisites are required.
Earn CPE Credits
Participants at the workshop will earn 8 CPE credits for each day of the Workshop (for a total of 16 for the two days) and receive a certificate of attendance. The course level is beginner. No advance preparation is required. No prerequisites. Delivery method of this program is Group-Live.
InsideNGO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.
Previous participants had these comments about this workshop:
“What I learned will help me make improvements to the existing internal control system.”
“I have a better understanding of how to strengthen our financial management.”
“I’m better prepared for an audit.”
“This will help me plan finance/accounting daily activities and be a more effective supervisor.”
How do I register?:
Scroll down for the registration form and payment info. You can also register for this event by sending an email to workshops@InsideNGO.org and requesting a Registration Form. You can phone 203-226-3650 for further information on this workshop.
About the Trainers
Stephen Kroll is a CPA with twenty five years experience in federal award oversight and management. Formerly CFO at IESC, Steve is now a consultant to for-profit and not-for-profit organizations. He has provided audit services of contracts and grants while with the Defense Contract Audit Agency, USAID and Abt Associates. He has provided consulting services on such issues while at RSM McGladrey. He has had to manage the ups and downs of Federal contracts and grants as the Vice President, International Operations and CFO at the Elizabeth Glazer Pediatric AIDS Foundation, and most recently at IESC. Steve has also served as a trainer on these topics to USAID missions, and US based PVOs and non-US PVOs. He also provides training on behalf of InsideNGO on Federal Rules and Regulations.
Libby Spader, Director of Finance, Grants & Contracts International. Libby has been with InsideNGO since 2000 as a trainer, facilitator, and event logistics coordinator. At USAID Rules & Regulations workshops, Libby works with trainers to refine material to the target audience and also to present the subject in a multi-cultural, multi-lingual environment. Previously, she worked as a medical education event facilitator for pharmaceutical firms and for many years as a teacher, specializing in the training of trainers and discovery/participatory learning techniques. Libby is the co-trainer for InsideNGO’s Training of Trainers course which specializes in participatory delivery of technical information. She also works with InsideNGO trainers to create custom training materials, manage learning objectives, measure impact, and deliver compliance curriculum using adult learning techniques.
James Tuite was appointed VP, Finance and Operations and CFO of ChildFund International in September 2006. He is responsible for the finance, accounting, treasury, assurance, and office administration of this $230 million organization with offices in 34 countries around the world. Previously he worked at the Population Council for 12 years Chief Financial Officer and Secretary-Treasurer. Prior to joining the Council, Jim traveled extensively to the overseas programs of Save the Children as an Auditor/Operations Analyst for over 2 years. He is a Certified Public Accountant and worked for the Boston office of Coopers and Lybrand. He also worked as a volunteer in Korea. He speaks fluent Korean. Jim is a member of the American Institute of Certified Public Accountants and is the current Chairman of the Board of InsideNGO. He holds an undergraduate degree in Accounting from Northeastern University in Boston and an MA in International Educational Development from Teachers College, Columbia University.
Tentative Agenda
Day 1:
8:30 Accounting System
Chart of Accounts
Petty Cash
Daily Entries
Importance of Controls at the Beginning of the Transaction
System of Authorization
Segregation of Duties
10:30 Break
Document/File System
Project/Job Cost Accounting/Ledger
Monthly Closings
Quarterly Reporting
12:30: Lunch
1:30: Timekeeping System
Implementation of Personnel Activity Reports
Payroll Distribution that Allocates Payroll Journal Costs to Donors/Activities
3:00 Break
3:15 Budget Management (Budget revisions and amendments)
Bottoms-Up Budgeting
Monthly Budget vs. Actual Reporting and Management
Quarterly Budget vs. Actual Reporting and Management
Pipeline Reporting and Management
5:00 Close of day
Day 2:
8:30 Indirect Costs/Rates
Cost Recovery or Revenue Source?
Accounting System Requirements
Provisional Billing/Bidding and Final Rates
Monitoring Rate(s) and Impact on Program Spending
10:30 Break
10:45 Annual Financial Statements
Purpose of Audited Financial Statements
Preparing for Financial Statement Audit
Supporting the Financial Statement Audit
Responding to Draft Reports
Presenting Audit Results to Board of Directors and Donors
12:30 Lunch
1:30 Donor Audits/Reviews
Compliance Oriented
Supporting the Audit
Managing the Audit
Corrective Action Plans
3:00 Break
System Strengthening
Monitoring
5:00 Close of day
Register/Payment Info
Step 1: Fill out the registration form below.
Step 2: Submit fee payment and be sure to meet the payment deadlines shown above. Click HERE for the payment form and instructions.
Please read our Administrative Policies below.
Payment Policy: Payment is due before the start of the workshop.
Cancellation / No Show Policy: Cancellation notification received in writing to
klayton@InsideNGO.org by the Regular Fee Payment deadline will be eligible for a full credit to a future workshop. Registrants who cancel after the Regular Fee Payment deadline will receive a credit of the fee paid less a $100 cancellation penalty. Registrants who do not show up for the workshop without prior notification will forfeit the full registration fee.Substitution Policy: Substitutions are accepted up to and including the date of the workshop. Please provide a written request to klayton@InsideNGO.org indicating the name of the original registrant and the name/contact information for the substitute attendee. Sharing of registrations is not permitted.
For more information regarding refund, complaint and/or program cancellation policies, please contact our offices at (203) 226-3650 or by email at klayton@InsideNGO.org.