Registration

Registration

Registration Instructions & FAQs

Registration for the Annual Conference is an exclusive benefit for InsideNGO members. Take advantage of this unique annual opportunity to meet with colleagues, learn about new tools and resources, and share your own personal expertise and experiences with others.

Please note that this year, the Conference will begin with a half-day on the afternoon of Wednesday, July 19, followed by two full days on Thursday, July 20 and Friday, July 21. Please keep this in mind as you make your lodging and travel arrangements. 

How to Register

Every attendee of the conference must have a myInsideNGO account. You also must have an account if you are registering colleagues, even if you are not attending. If you do not already have an account, you can create one here by entering your information, including your organizational email address. As you begin entering your organization name, it should appear as an autofill suggestion. In order to ensure proper affiliation with your employer, please click your organization's name in the list of autocomplete choices.

When creating or updating your account, be sure to also include your office address, so that we may apply the travel distance discount if you qualify. We offer a $50 discount to all US-based attendees whose office address is outside Washington DC, Maryland, or Virginia. Your address must be entered on your myInsideNGO account before you begin your conference registration in order for the travel discount to be applied.

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Please note that this year, you have the option of also registering for our 40th Anniversary Dinner Celebration.

Learn more about the Anniversary Dinner here.

 

Registration Rates

Registrant Type

Early Rate (ends 5/4)

Regular Rate (ends 6/28)

Late Rate (registration closes 7/12)

Member based in US

$900

$950

$995

Member based outside US

$475

$475

$475

Member Presenter

$900

$900

$900

Industry Partner Attendee

$900

$950

$995

Exhibitor (non-IP) Attendee

$995

$995

$995

Registration FAQs
What does the registration fee include?

The registration fee includes admission to the conference, access to the Exhibitor Hall, breakfast and lunch each full day, the Wednesday evening reception, and any materials distributed during sessions. Participants are responsible for making their own lodging and travel arrangements. Please see here for recommended hotels in the area.

Please note, the Annual Conference registration fee does not include admission to the InsideNGO 40th Anniversary Celebration Dinner, which is also Wednesday evening. For more information about the Celebration Dinner, please click here.

How can I register for the InsideNGO 40th Anniversary Celebration Dinner?

You can purchase a ticket to the celebration dinner at the same time that you register for the Annual Conference. When registering for the conference, you will have the option to add the celebration dinner ticket to your cart.

If you would like to register for the dinner separately or after you have already submitted your Annual Conference registration, click here.

If you will be attending the dinner as part of a group and are interested in sponsoring a table, please contact Elizabeth Heald at eheald@insidengo.org

How do I register?

In order to register for the conference, you must first have a myInsideNGO account. If you do not already have an account, you can create one here by entering your information, including your organizational email address. As you begin entering your organization name, it should appear as an autofill suggestion. In order to ensure proper affiliation with your employer, please select your organization’s name from the autocomplete choice. When creating or updating your account, be sure to also include your office address, so that we may apply the travel distance discount if you qualify.  We offer a $50 discount to all US-based attendees whose office address is outside the Washington DC, Maryland, and Virginia areas. Note: If you are based outside those three areas, your address must be entered as such on your myInsideNGO account before you begin your conference registration in order for the travel discount to be applied.

*Please note that discounts will not be retroactively applied.   

  1. If you are registering as a single attendee:
    1. Once logged into your account, click the ‘Register’ button above.
    2. Select your name from the staff roster for your organization.
    3. Verify or edit your personal information and click ‘Continue’.
    4. If you qualified for the travel discount, the discounted rate will appear here.  Select the rate. If you would like to also add a ticket to the Celebration Dinner to your cart, please do so here. Then click ‘Continue’.
    5. Answer the registration questions and click ‘Next’.
    6. If you are registering individually but will be part of a group of four or more staff persons attending from your organization, enter coupon code GROUP17 to receive a 5% discount.
    7. Review your order total and submit payment by credit card or use the drop-down menu to select ‘Bill Me’ to receive an invoice.
  2. If you are registering a group:
    1. Once logged into your account, click the ‘Register’ button above. You must be logged into your account even if you are registering colleagues and not attending the Conference yourself. As a reminder, each participant you are registering must have their own myInsideNGO account.
    2. Select the first registrant from the staff roster and verify their information. Click ‘Continue’.
    3. If the registrant qualified for the travel discount, the discounted rate will appear here. Select the rate shown. If you would like to also purchase a ticket for this person to the Celebration Dinner, please do so here. Then click ‘Continue’.
    4. Answer the registration questions and click ‘Next’.
    5. Click ‘Add Another Registration’ and repeat the registration process for the next registrant in your group. Continue this until you are done adding registrations.
    6. If you are registering a group of four or more people from your organization, enter coupon code GROUP17 to receive a 5% discount on the order total.
    7. Review your order total and submit payment by credit card or use the drop-down menu to select ‘Bill Me’ and receive an invoice.
    8. If you would like to add individuals to a group order retroactively, please reach out to krussell@insidengo.org for assistance. 
Is there a group discount?

Yes. If you are attending the conference as part of a group of four or more from your organization, you are eligible for a 5% discount off your order. In order to redeem this discount, enter coupon code GROUP17 during registration. Please note, discounts cannot be retroactively applied after an order has been submitted.

How can I pay the registration fee?

We accept payment via credit card, wire transfer, or check. Payment instructions can be found at the bottom of your invoice/order confirmation. 

When is payment due?

Payment is due by the deadlines specified above. If payment is not received by the stated deadline, InsideNGO reserves the right to increase your enrollment fee according to the posted rate schedule. 

Can I register for a specific day?

Sorry, but we do not offer day passes for the conference. 

Which primary area of responsibility should I select during registration?

Selecting the appropriate area of responsibility that applies to you will help us in our planning and determine your on-site badge color, which will facilitate networking during the conference. So, for example, if you are an HR professional, you would choose “HR”. The colored name badge helps you easily identify others with the same interests as you meet new contacts throughout the conference. Please choose the one that best suits your area of interest. Designating a specific area of responsibility does not in any way limit the sessions you can attend.

Do I need to register for a session in advance?

No. Once you have registered for the conference, there is no need to register or pre-register for individual sessions, although we encourage you to make use of the conference app (available prior to the conference) to choose your favorite sessions and help plan your experience. 

I registered online – now what?

You will receive an email confirming registration. If you provided an alternate billing contact on your registration, that email will receive a copy of your invoice for payment within 48 hours. If you have registered as a presenter or exhibitor, InsideNGO staff will be in touch with you. 

What if I have to cancel my registration?

For cancellations on or before May 4, we will issue a workshop credit in the amount of your registration fee, which can be used for a future InsideNGO event. Workshop credits are valid for a year from date of issuance.  For cancellations from May 5-June 28, a $100 processing fee will be deducted from that workshop credit. InsideNGO regrets that credits will not be given after June 28 or for no-shows. Substitutions are welcome – see policy below.

Can I send someone else in my place?

Substitutions are welcome at any time. Please send your request via e-mail to krussell@insidengo.org indicating the name of the original registrant and the name/contact information for the substitute attendee. Note that registrations may not be shared (i.e., the registration may not be split amongst multiple attendees). 

Who can I contact if I need assistance with registration or have questions?

Please contact Kelly Russell, krussell@insidengo.org or call (202) 688-1271.