USAID Contract Management for NGOs: An Introduction

Learning Opportunities

Workshop

USAID Contract Management for NGOs: An Introduction

September 12, 2017 - 8:30am to September 14, 2017 - 5:00pm

Nairobi , Kenya

Instructor(s):

Milka Dinev , Steve Kroll

Language: English

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HUMENTUM MEMBERS $1,155 $1,260 $1,365

Overview

This three-day workshop is designed to stimulate critical thinking about and effective decision making for USAID contract implementation. If your organization is new to contracts, or if you are a prime contractor partnering with NGOs that are new to contracts, this workshop will give you key insights into deciding strategically whether or not to bid on contracts, how to conduct a thorough review of the Request for Proposal, and where your organization may be at risk.  Facilitated by experts in a highly participatory manner, this course delivers the knowledge and the tools you need to effectively administer USAID contracts as well as contracts issued by other US Federal agencies.

Who Should Attend

In addition to individual participants, InsideNGO encourages teams of employees to attend this workshop together. Staff who will benefit include:

  • Finance and administrative staff, including finance officers, controllers, accountants, and compliance managers
  • Program staff
  • Business development staff
  • Independent auditors

What You Will Learn

  • This workshop explores USAID contracts and helps your organization avoid risks and prepare for success.  You will learn how to:
  • Articulate the differences between US Government Assistance and Acquisition funding
  • Distinguish between the various types of contracts
  • Manage relationships with USAID and/or other funders
  • Work within contract terms and applicable regulations
  • Administer key contract terms and conditions, such as approvals, source/nationality, audit, and subcontracting
  • Practice close-out planning from field and home office perspectives
  • Utilize reference tools for understanding day-to-day management of contracts

The InsideNGO Advantage 

For more than 35 years, InsideNGO has been “inside” the NGO community, supporting organizations as they address the world’s most pressing social issues. We are widely recognized as the leader in US government assistance compliance training. Our training activities are designed to help you and your organization build capacity, strengthen decision-making, develop more efficient systems, and identify effective solutions to important challenges. Our learning programs are modeled on the best practices in adult learning. In today’s complex operating environment, learning has never been more important, and we take great pride in being your partner in professional and organizational development.

CPE Credits

Participants at the workshop will earn 23.4 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

InsideNGO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

DAY 1


Introduction to USAID and its Funding:

  • Why Acquisition vs. Assistance?

Risks Associated with USAID Contracting

FAR Part 3 Business Ethics

Review Sample RFP

FAR Part 9.104 Contractor Responsibility Internal Systems:

  • Financial, Property & Procurement Management
  • Eligibility for Funding

Contract Types:

  • Cost Plus Fixed Fee
  • Firm Fixed Price
  • Time & Materials
  • Indefinite Quantity Contracts

 

 

DAY 2


Opening, Review:

  • Federal Acquisition Regulation (FAR) Overview
  • Budget, Cost or Pricing Data, Exemption from Cost or Pricing Data
  • FAR Part 15

2 CFR 200 Cost Principles:

  • Budget Notes
  • Fee/Profit: FAR Part 15.404
  • Post Award Conference           
  • Contact Administration
    • Key FAR Clauses:
      • Contract Administration
  • Indirect Cost Rates
    • Disallowed Costs

Stop Work Orders:

  • Contractor Performance Review

Subcontract Administration:

  • FAR Part 52 Contract Clause Matrix
  • Audit and Records
  • Allowable Cost and Payment Provision
  • Small Business Contracting Plan

Limitation of Funds/Cost:

  • Mandatory
  • Non-Mandatory but Recommended

 

 

DAY 3


Opening, Review:

  • AIDAR
  • Labor
  • Key Personnel
    • Bio-Data Sheets

Compensation Salary Threshold

Physical Fitness         

Local Compensation

Allowances and Differentials

Defense Base Act Insurance:

  • Medical Evacuation Insurance

Approvals:

  • Travel          

Source/Nationality

Property:

  • Branding

Grants Under Contracts:

  • Basic Rules Applicable to US and Non-US
  • Based Organizations                 

Fixed Amount Subawards

Close-out: Timelines and Tools

Closing, Evaluations

The Boma Hotel Nairobi
For reservations, contact:
Masha Kalama
Email: masha.kalama@theboma.co.ke

Participants are responsible for making their own hotel/lodging arrangements.

The Boma Hotel Nairobi
South ‘C’ Bellevue, Off Mombasa Road, Red Cross Road
Nairobi City, Kenya

Click here for directions to The Boma Hotel Nairobi from Jomo Kenyatta International Airport.

For reservations, contact:
Masha Kalama
Email: masha.kalama@theboma.co.ke


Please make sure you mention the InsideNGO workshop in order to qualify for the negotiated rate of $200 USD for a single room or $255 USD for a double room.