USAID/Federal Rules & Regulations: Grants & Cooperative Agreements

Learning Opportunities

Workshop

USAID/Federal Rules & Regulations: Grants & Cooperative Agreements

September 12, 2017 - 9:00am to September 14, 2017 - 5:00pm

Washington , DC , United States

Instructor(s):

Bob M. Lloyd

Language: English

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Training of Trainers

Jan 23 to Jan 25

Washington, DC

Early - Aug 01 Regular - Aug 22 Late - Sep 12
NON-MEMBERS $1,450 $1,550 $1,650
HUMENTUM MEMBERS $1,200 $1,300 $1,400

Overview

This three-day workshop covers the many rules and regulations associated with USAID funding for grants and cooperative agreements. In addition, this course provides a good foundation for understanding funding from other US Government agencies since there is a common core of regulations applicable to all federal agencies. Designed to enhance the ability of NGO staff to effectively manage their programs and maintain donor compliance, the workshop takes a deep dive into the relevant documents from the US Code of Federal Regulations (CFR) such as 2 CFR 200 and others.  

Presented by a noted authority on the administration and oversight of federal funding, with time for Q&A, this workshop helps answer questions such as: What is an allowable cost? What procedures do I need to follow when purchasing equipment? What are the most common audit findings and how can my NGO minimize its audit risk? Participants are encouraged to raise questions related to specific awards management issues in their day-to-day work.

Note: This training is the first of three requirements for the Certificate in USAID Assistance Management.

Who Should Attend? 

In addition to individual participants, Humentum encourages teams of employees to attend this workshop together, to build and reinforce a culture of compliance across their organization. Those who will benefit include:

  • Finance, grants, and contracts staff
  • Program and administrative staff
  • New business development staff
  • Experienced NGO employees who need a refresher or update on the rules and regulations
  • Independent auditors, including representatives from certified public accounting firms who perform compliance or financial audits within the development sector
  • USAID staff, including Agreement Officers, Agreement Officer’s Representatives, and program staff

If your NGO is implementing a USAID contract, we offer a separate workshop geared to this funding mechanism: USAID Contract Management for NGOs: An Introduction.

What You Will Learn

This workshop provides employees of US NGOs with a detailed look at USAID/Federal grants and cooperative agreements and the necessary strategies for successful award and program management. You will learn how to:

  • Articulate the sources of legal authority and policy as well as the differences between US Government assistance and acquisition funding
  • Navigate and apply USAID rules and regulations to ensure compliant and successful program implementation
  • Identify when approvals, waivers, and extensions are required, as well as how to obtain them
  • Develop strategies for finding the answers to common and complex issues such as:
  • determining allowable costs
  • correct procedures for purchasing equipment
  • property disposition
  • limits on budget revision
  • cost share
  • documentation requirements
  • subawarding policies and procedures
  • avoiding common audit findings
  • Manage the lifecycle of the typical award (Pre-Award, Post-Award, Closeout)
CPE Credits

Participants at the workshop will earn 23.4 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

InsideNGO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

DAY 1


Distinctions between Types of Awards

  • The Federal Grant and Cooperative Agreement Act
  • Federal Assistance versus Federal Acquisition/Procurement
  • Grants versus Cooperative Agreements
  • Distinctions in Subawards

 
Events in the Life of a Federal Award

  • Pre-Award
  • Post-Award
  • After the Award

 
Sources of Authority

  • Statutes
  • Government-wide Directives
  • Regulations
  • Award Terms and Conditions
  • Internal Federal Agency Policies

 
OMB’S Grant Reform Initiative – What does it mean?

  • 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Final Rule

 
OMB 2 CFR 200 – Uniform Administrative Requirements Subparts C & D (old OMB A-110; Subpart D previously 2 CFR 226 at USAID)

  • “Housekeeping Policies” (Applicability, Exceptions, Flow-through)
  • Pre-Award Policies
  • Post Award Policies
  • Grantee Systems Standards (Financial and Program Management, Procurement, Property)
    • Limitations on the Award (Cost Sharing or Matching, Program Income, Revision of Budget and Program Plans, Period of Performance)
    • Subrecipient Management and Monitoring
    • Reports and Records
    • Grantor Enforcement

 
After-The-Award Policies

  • Close-out
  • Continuing Accountability Responsibilities

 

DAY 2


Continue coverage of OMB 2 CFR 200 Subparts C & D

OMB 2 CFR 200 Cost Principles – Subpart E (old OMB A-122 and A-21)

  • Applicable Policies for Different Award Performers
  • Purpose and Applicability (Nature of Cost Reimbursable Awards)
  • Organization of Federal Cost Principles
  • General Tests of Allowability
  • Direct versus Indirect
  • Review of Key “Big Ticket” Items from “Selected Items of Cost”
    • Employee Compensation
    • Travel
    • Equipment
    • Supplies
    • Space Occupancy
    • Consultants
    • Taxes
    • Adding to the List
    • Key Policy Changes under Grant Reform

 

DAY 3


Continue coverage of Cost Principles

Unique USAID Requirements

  • Awards to Non-US Entities
  • Source and Nationality (22 CFR 228)
  • Marking (2 CFR 700.16; old USAID 226.91)

 
Audit and Oversight

  • Federal Audit Policy (Federal Audit, Non-Federal Audit)
  • Overview of the Requirements of OMB 2 CFR 200 Subpart F (old OMB A-133)
  • Award Expenditure Threshold
  • Subrecipient versus Contractor
  • Relation to Other Audit Requirements (ADS 591 at USAID)
  • Auditee Responsibilities
  • Pass-through Entity Responsibilities
  • Scope of the Audit
  • Financial Statements and Schedules
  • Internal Controls
  • Compliance
  • Role of the OMB Compliance Supplement

 

Location & Hotel


Unviersity of California - Washington Center
1608 Rhode Island Ave, NW
Washington, DC  20036

The nearest Metro stop to the workshop is Farragut North on the Red Line. Find a map of the DC metro system here.

Participants are responsible for making and paying for their own hotel/lodging arrangements. We have found that www.hotels.com usually offers comparable or even lower rates than we are able to negotiate. We recommend attendees look for hotels in the Dupont Circle neighborhood. Check out some suggestions for convenient hotels.